Time off is when an employee is given permission to take time off from work using their general time off allotment. The time that’s taken is typically paid. On rare occasions, employees will take unpaid time off. No more than 5 unpaid days may be taken per year. 

Human resources is not involved in the approval of general time off requests. Requests are approved at the discretion of the employee's direct supervisor. 

Employees should enter a leave request in ADP after discussing the leave with their supervisor. Supervisors are responsible for ensuring that the leave request is entered into ADP and then approving the request. 

General time off allotment:

• Sick 
• Personal 
• Vacation 
• Bereavement
• Jury Duty 
• Unpaid, extended LWOP
• Reoccurring medical appointments  (will require a medical note/ release form)

For a variety of reasons, certain days may not be taken as paid time off and all school-based employees are strongly encouraged to be at work. These days include the days immediately before/after a holiday, professional development days, NWEA/SBAC testing days, and the first and last month of school. Approval of time off during blackout periods is at the discretion of supervisors. 

Extended leave is when an employee is given permission to take time off from work for an extended period of time by their direct supervisor. The time that is taken can either be paid, unpaid, or a combination of both, and mandatory or voluntary depending on the circumstances of the request.

Extended time off is often for:

• Birth/Adoption/Foster Care
• Illness/injury/incapacitation of requesting employee
• Care of family member, including medical/dental/optical examination of family member, or bereavement
• Care of family member with a serious health condition
• Military service
• Domestic violence 
• Recurring medical appointments 

The extended leave process is as follows:

1. Speak with your direct supervisor about taking an extended leave of absence
2. Complete this form here for approval 
3. Add time off in ADP - note, you must exhaust all of your personal, sick and vacation time before going on leave without pay

You will be given the option to continue or discontinue health benefits. If you decide to continue with health benefits and you are on PTO, will we process your premium deduction as normal. 

Myself > Time Off > Request Time Off

1. In the calendar click the day you want to take off.
2. Click Request Time Off and verify the dates.
3. Enter the date range.
4. Select time off policy (sick, jury duty, personal, vacation). 
5. Enter the amount of hours needed. 
6. Enter the start time. 
7. Include comments (optional). 
8. Enter a please respond by date (optional). 
9. Click submit. 

An employee will be eligible to use allotted paid time off days on the 31st day after the employee is hired by Impact. 

Employees may use sick days immediately. 

• School Based Faculty: For a variety of reasons, certain days may not be taken as PTO and all school-based employees are strongly encouraged to be at work. These days include the days immediately before/after a holiday, professional development days, NWEA/SBAC testing days, and the first and last month of school. Please see your manager for a complete list of blackout days.
• Home Office Faculty: Approval of the blackout days listed above is at the discretion of the manager and depends on the employee’s level of direct service to schools.
• Taking time off during blackout days may result in disciplinary action, except to the extent an employee’s leave is protected pursuant to applicable law.

• To be eligible for pay on observed holidays, you must be a salaried employee in active status the day before and the day after a holiday (i.e., your first day of employment will not be scheduled on a holiday, nor will your last day of employment be scheduled on a holiday).
• Generally, when an observed holiday falls on a Saturday, the preceding Friday is observed as the holiday. When a holiday falls on a Sunday, the following Monday is observed. For questions about holiday observances, please contact your manager.

• You must receive approval from your manager prior to taking planned, unpaid time off.  You are always expected to complete the job duties outlined in your job description and failure to do so will lead to a performance review and/or plan

• Lead Teachers, Special Education Teachers, and Teaching Fellows who are in active status on the last day of school are eligible to receive summer pay. Active status includes both employees who report to work and those who are on approved leave, including unpaid leave. If an employee resigns or is otherwise terminated prior to the end of the school year, they are considered inactive, and do not receive summer pay.
• Hourly employees are not eligible for summer pay if their agreement ends on the last day of school 

You may qualify for Paid Family Medical Leave.

The Paid Family and Medical Leave program is a mandatory statewide insurance program that provides paid family and medical leave to eligible employees. The program is administered by the Employment Security Department (ESD). Impact is NOT involved in this process. 

Should you have any questions or concerns about PFML, please contact their office to speak with them. 

If you are asked on the PMFL application, Employer UBI # is 604043956

The application process is below: 

1. Notify your employer at least 30 days before you plan to take leave (if the event is foreseeable) 
2. Experience a qualifying event (click here to learn more about qualifying event)
3. Apply for leave within 30 days after your qualifying event happens 
4. Receive a determination letter in the mail 
5. Waiting week beings (exceptions: bonding leave or military exigency don't have a waiting week) 
6. File weekly claims to get paid (you may have an unpaid waiting week)

Additional PMFL resources are below:

1. PFML Checklist 
2. PFML Poster
3. PFML Benefit Guide
4. Are You Eligible? Click here to take the quiz.